SAFETY FIRST! SAFETY MEETINGS 101

Adapted from Nicholas Bomber, CTSP

In the May 2017, TCIA Magazine, Nicholas Bomber, CTSP, writes about how to hold an effective safety meeting. Bomber gets into not only what to include in your meetings, but also how to be effective and make sure that your message is received. Bomber writes that “the main objective is to remind employees of safe work practices and to introduce new techniques, equipment or regulations.” He offers many tips, which also apply to other kinds of meetings. Below are some of his tips. Read his full article at tcia.org.    

Be prepared—Be punctual! Have an agenda. Know the objective of your meeting, what you will do during the meeting, and what the meeting will accomplish. 

Be seen and heard—Connect and engage with everyone in the room, making sure everyone can see and hear you.

Be aware of distractions—Consider and address distractions in the room or area, such as phones or side conversations, and consider those from outside, sirens, temperature, or weather.

Get people involved—Ask open-ended questions to involve your audience, or ask for a show of hands, or for examples.

Be interesting and be authentic—Use handouts, visuals, other resources, including other people, to help convey your message.

Vary your training technique—People have their own learning styles. Some learn better visually, verbally, with hands-on training, or demonstration.

Boss or leader—As Bomber puts it, “When a leader talks, you listen.” Some bosses are better leaders than others—make sure you have the leaders in your company present at or running some of your safety meetings.                    

Bomber mentions TCIA’s Tailgate  Safety Program, which he uses to help deliver trainings. He also discusses the importance of having a sign-in sheet and even taking photos to show who attended, and using these opportunities to share company updates, recognize employee performance, and provide educational updates to employees. These regular safety meetings are an opportunity to not only share potentially life-saving information, but also to connect with employees.

Other resources:

Resource for Development and Delivery of Training to Workers https://www.osha.gov/Publications/osha3824.pdf